Strasburg C-3 Board of Education
January 18, 2024 Board Meeting- Media Summary
Call to Order
Pledge of Allegiance
Addition/Removal of Items from the Agenda
Approval of the Agenda
CONSENT AGENDA
A. Approval of minutes for December 14, 2023
B. Approval of January Bills
D. Approval of Financial Report for January 2024
E. Approval of Administrative Reports
SUPERINTENDENT’S REPORT
School Business
K-8 ENROLLMENT: 132 students
STUDENT ATTENDANCE:
- 95% attendance rate for December
- 1st Semester Perfect Attendance: 10 students
- 2nd Quarter Perfect Attendance: 22 students
STAFF ATTENDANCE:
- 5 Teachers and 2 Support Staff with 100% attendance 2nd Quarter
- 2 Teachers and 2 Support Staff with 100% attendance for 1st Semester
1st SEMESTER HONOR ROLL GRADES 3-8:
64 students (65%) made either the A or B Honor Roll.
A Honor Roll - 35 students
B Honor Roll - 29 students
FOOD SERVICE:
In December (11 total days) we served 365 total breakfasts, 616 total lunches, and 66 a la cart items.
BOARD CANDIDATE FILING LIST:
(2 available seats- Marilyn McClure and Shannon Whited)
Marilyn McClure
Surjit Crownover
Jake Cantrell
Shannon Whited
Ryan Alexander
Important Upcoming Dec/Jan Dates:
| Tuesday | Jan 2 | Teacher Work Day |
| Wednesday | Jan 3 | Student Return; start of 3rd quarter |
| Monday | Jan 8 | Office Closed (2 teachers at LETRS year 2) |
| Tuesday | Jan 9 | 4th & 5th STEAM After School |
| Wednesday | Jan 10 | Student Council after school Ukulele Club after school |
| Monday | Jan 15 | Office Closed – Martin Luther King Jr. Day |
| Tuesday | Jan 16 | MS STEAM After School |
| Thursday | Jan 18 | Yearbook after school Board of Education Meeting 6:00 |
| Monday | Jan 22 | PD Day/Final Principal Interviews |
| Tuesday | Jan 23 | 4th & 5th STEAM After School |
| Wednesday | Jan 24 | Ukulele Club after school |
| Monday | Jan 29 | Office Closed |
| Tuesday | Jan 30 | MS STEAM after school |
| Wednesday | Jan 31 | Ukulele Club After school |
I.HUMAN RESOURCES-UPDATE
At this time, we have received one application for our middle school math position.
II. FACILITIES
A. In the upcoming month, we will be meeting with McKinstry for a detailed study on gym and kitchen improvements. We will create a list of items for improvements using the remainder of our Bond Proceeds ($781,766.79, minus the invoice for our rekeying project which is near completion). Once we receive pricing we will rank item the list based on current needs and funds available. These projects would be completed in the summer of 2024.
The current list includes:
Gym floor moisture – coming in from the north wall
Gym HVAC – we believe that the gym leaks are blowing in through the actual HVAC units. Looking at a possible way to fix this situation.
Inside gym – possibly covering the insulation on the gym ceiling and side walls.
Gym floor and tile upgrades.
Addition of ceiling projector and drop-down screen in the gym.
Kitchen floor – to match the new bathrooms.
Stainless steel counter top in the kitchen.
Once the detailed study is finished, I will bring projects for phase 3 facilities work to the board for approval. This additional work would not have been possible without the investment of our bond proceeds into the MOCATT account.
B. District Rekey
Walsh Doors are currently cutting all door cylinders. We are hopeful that this final Phase 2 project will be completed over President’s weekend.
BUDGET FINANCE UPDATE – YTD COMPARISONS (December 2023)
FY24
| YTD Comparison – Thru 12/31 | Revenues | Expenditures |
| ***YTD This Year Total (2024) | $1,317,255.91 | $1,808,248.00 |
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| **YTD This Year Operating (2024) | $1,068,940.17 | $832,604.20 |
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| 19-20 Operating Actuals | $1,753,809.00 | $1,598,611.00 |
| 20-21 Operating Actuals | $2,024,875.00 | $1,752,618.00 |
| 21-22 Operating Actuals | $2,043,711.00 | $1,950,249.00 |
| Source | Budgeted | Received Thru 12/31/23 |
| Local Revenue |
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| Current Taxes | $1,038,470 | $651,232.65 |
| Prop C | $201,280 | $235,040.83 |
| Delinquent Taxes | $107,766 | $34,261.16 |
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| County Revenue |
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| Assessed Utility Tax | $19,363 | $0.00 |
| State Revenue |
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| Transportation | $58,092 | $35,001.00 |
| Classroom Trust Fund | $66,753 | $36,995.23 |
| Small Schools Grant | $62,500 | $34,050.00 |
| Basic Formula | $579,167 | $78,346.95 |
MOCATT ACCOUNT FUND BALANCES AS OF December 31, 2023
| ACCOUNT | INITIAL DEPOSIT | DEPOSIT DATE | WITHDRAWAL AMOUNTS | WITHDRAWAL NOTES | ACCOUNT BALANCE |
| OPERATING ACCOUNT |
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| $523,045.89 |
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| BOND ACCOUNT | $2,340,064.00 | 7/7/22 | $81,000.00 | 7/19/22 McKinstry First Payment |
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| $242,922.00 | 1/6/23 McKinstry Phase One Payment |
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| 6/30/2023 | $284,674.76 | 6/30 McKinstry Payment | |
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| 8/1/2023 | $161,949.00 | 8/1 McKinstry Invoice |
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| 8/29/2023 | $161,949.00 | 8/28 McKinstry Invoice |
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| 8/31/2023 | $254,273.76 | 8/31 Other Capital Project Expenses |
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| 9/7/2023 | $291,222.00 | 9/6 McKinstry Invoice |
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| 10/4/2023 | $100,435.00 | 10/4 McKinstry Invoice |
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| 11/10/2023 | $87,789.00 | 11/5 McKinstry Invoice |
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| 1/1/2024 | $116,866.00 | 1/1/24 Final McKinstry Invoice -Phase 2 | $781,766.79 |
PUBLIC PARTICIPATION ON AGENDA ITEMS
1. Stephanie Raines spoke on behalf of continuing the district coop agreement with Kingsville for Volleyball.
2. Rachel Bass spoke on behalf of cooping athletics with Pleasant Hill.
OLD BUSINESS
1. 2024-2025 School Calendar Revision was approved 7-0.
2. The board voted to amend the district secretary job description, removing board secretary duties from that description. Approved 7-0
3. Implementation of Auditor’s First Recommendation. A motion was made not to implement the recommendation of segregation of duties in the FY 22-23 Audit, leaving district financial operations as is. Passed 6-1, Marilyn McClure was the no vote. Marilyn McClure resigned from her position as Board Treasurer, maintaining her position on the board.
NEW BUSINESS
1. The board approved the Library Media Evaluation 7-0.
2. The board approved the Extra & Co-Curricular Program Evaluation 7-0.
3. A motion was made to COOP Volleyball, Basketball, and Cross Country with the Kingsville School District and COOP Football, Wrestling, and Track with Pleasant Hill. This motion passed 6-1, with Brian Flint as the no vote.
4. The board approved allowing Dr. Mayfield to offer contracts to a Middle School Math Teacher and K-8 principal without additional board action. 6-1, with Marilyn McClure as the no vote.
5. The March 21, 2024, meeting date change was tabled to the February meeting.
6. The Board approved a Resolution Opposing Open Enrollment. This passed 6-1, with Marilyn McClure being the no vote.
7. The board voted to return to old business, 7-0.
OLD BUSINESS
1. The board approved Megan Miller as the new Board Treasurer. 7-0
2. The board approved removing Marilyn McClure from the district checking accounts and adding Megan Miller. 7-0
ADJOURN 7-0